Equipment Checkout and Loan

Short-term equipment loan policies:

• Equipment is available only for short-term loans; generally 2 or 3 hours, sometimes a day or a weekend. Longer term loans will be considered only with adequate notice and justification.
• Equipment is intended and provided for on-campus use. If you need to take equipment off-campus, you must make it known to IT and have specific permission for each loan. If you are leaving the state or country with the equipment, which is not encouraged, you must provide IT with detailed travel information as part of your request to travel with the equipment.
• You must sign out your reserved equipment at the Mines Service Center in CT 156A. You may also be required to provide a valid student, faculty or staff ID card and valid phone number. Be sure to sign the equipment back in when you return it.
• IT Staff will not deliver, setup or pick up the equipment. It is your responsibility to learn how to use it. Plan ahead, make sure to allow enough time in your reservation for pick up, set up and packing, as well as travel time when you commit to a pick up and return time.
• You run the risk of having your borrowing privileges suspended or terminated if:
  • The equipment is not returned in the same condition it was in when you borrowed it.
  • The equipment is returned late according to your reservation. If you are unavoidable delayed, you must provide IT with reasonable notice. Our determination of “reasonable notice” will be based upon circumstances and your ability to contact via phone 303-278 -HELP (4357) or email.
  • You return equipment without cables, manuals, or other components. You are expected to pay for lost, damaged or missing items, and you may be financial encumbered if you do not.
  • You abuse, mistreat, or misuse the equipment, or use it to violate state and federal laws, Mines policies or IT procedures.
  • You remove programs or data that do not belong to you from computers.
  • Remember, just because you don’t need it doesn’t mean the next person isn’t counting on it!
• Software should not be installed on portable computers without IT permission. If you receive permission to install software, don’t forget to remove it prior to returning the equipment.
• Power cables, adapters, and connection cables must be returned to the appropriate case.
• Some pieces of equipment are assigned to projects or classes, like field camp, during certain times of the year. Make sure to verify that the equipment you need will be available.