OnBase is a document management and workflow system to streamline business operations at Mines.

ITS (Information and Technology Solutions) is pleased to introduce Mines’ fully integrated document management and workflow system powered by Hyland Software’s flagship product, OnBase. OnBase (Workflow) replaces the Banner Document Management (BDM) system and provides a comprehensive method for managing electronic content and processes to enhance student, faculty and staff experience.In the coming weeks, the OnBase Workflow Project Team will be focused on the October 28th go live. OnBase is a “document-centric” system which allows for ease of use in workflows, security validation as well as search/retrieving capabilities for new documents and the documents migrated from BDM.

The October 28th go live date includes the release of two OnBase workflows:
• The first workflow is the Registrar Grade Change that automates the faculties current process for a students’ grade to be changed (increased). This workflow utilizes a customized, secure, electronic form that receives/updates Banner data and includes notifications.
• The second workflow is for the Financial Aid Checklist which provides a secure web form for students to upload financial aid documents into OnBase. This workflow verifies the checklist requirements are met and once approved or rejected updates Banner, this drastically reduces the manual work of scanning and tracking documents.

Thank you to ITS Staff, the Meridian team, and administrative units in FA&O, Academic Affairs and Student Life!

For more information, see https://its.mines.edu/onbase/ or send email to: jterrill@mines.edu